Costing software for salons and service shops

Know what each service actually costs you to deliver.

What does a gel manicure really cost once you count the chair, the backbar, the tech's time, and the empty slots in between? KlevaCore answers that question — per service, per tech, every week.

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30 days of full Pro on signup. No credit card. Permanent Free plan after.

Control · Understand · Optimize

The three-pillar financial intelligence framework

A structured journey from foundational control to strategic optimization.

Control

Budgeting & cash flow

"Where is my money going?"

Master your cash flow with zero-based budgeting, AI-powered categorization, and modern transaction management.

  • Zero-based budgeting with sinking funds
  • AI transaction categorization
  • Automated bank connections
  • Duplicate detection & reconciliation
Understand

Time-driven activity-based costing

"What does it truly cost to deliver my value?"

Discover your real service costs through TDABC modeling that reveals hidden inefficiencies and unused capacity.

  • Resource pool cost modeling
  • Activity-based cost allocation
  • Unused capacity identification
  • Interactive Sankey diagrams
Optimize

Strategic business intelligence

"How can I improve profitability and plan for the future?"

Transform financial data into actionable intelligence with scenario planning, cash flow projections, and AI-powered insights.

  • Setup health strip — green/amber/red on every dashboard
  • Customizable dashboard widgets
  • Engine settings to tune the costing model
  • Tier coverage matrix for employee skills
No more "where do I start"

Setup health on every dashboard load

A live status strip across the top of your dashboard points at exactly what's blocking accurate profitability.

Most accounting tools assume you'll figure it out. KlevaCore runs continuous setup checks against the costing engine and surfaces the specific inputs that are missing — Facility, Resources, Station Types, Services, Employees, Bookings, Profitability nodes. Click an amber or red node and you're on the page that fixes it.

Once the strip is green, your Profitability dashboard flips from estimated to live — real per-service margins from real bookings.

Facility
Resources
Stations
Services
Employees
Bookings
Profit
Bookings missing

Profitability is using target booking rates instead of measured numbers. Import your Vagaro Transaction List to flip to live.

How owners get to "what does it cost?" today

Four ways salons answer this question. Only one scales.

Most owners we talk to are doing one of these. KlevaCore is the software that does the coach's job — without the monthly retainer.

Vagaro / Square reports

You see revenue. Not cost.

  • Bookings and gross sales by tech
  • No labor, backbar, or overhead per service
  • No idle-capacity dollars

Bookkeeper or QuickBooks

Books are clean. Services aren't priced.

  • Clean ledger and tax-ready P&L
  • Not service-aware — no per-service margin
  • Tells you the past; doesn't help you price the next service

KlevaCore

The coach's analysis, in software.

  • Per-service margin, per-tech P&L, idle dollars
  • Built around how a salon actually runs
  • $29/mo. Not $1,500/mo.

Coach or fractional CFO

Right answer. Wrong price tag.

  • Real cost analysis and pricing guidance
  • $1,500+/month, ongoing
  • You wait for a meeting; the answer doesn't live in your dashboard

Spreadsheets

As long as you have time on Sunday.

  • Free and infinitely flexible
  • Has to be rebuilt every time something changes
  • Doesn't pull from your bank or POS
Why us

Built next to a real salon — not in a SaaS office.

KlevaCore is built by a software founder whose wife owns and runs a premium nail salon. Every feature was pressure-tested against a real chair, a real schedule, and a real payroll — before it shipped. When something on the page sounds like it understands your week, that's why.

A husband-and-wife product. The salon owner is the literal first user.

Ready when you are

Find out what your services actually cost.

Join early access. Every signup gets 30 days of full Pro on us.

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Currently in beta. No credit card. Permanent Free plan if you don't keep Pro.